Article D—Laureate Awards

1. Award categories. At each convention the Association shall make awards for excellence in the following categories:

(a) Poetry
(b) Fiction
(c) History of Amateur Journalism
(d) Editorial Comment
(e) Miscellaneous Prose
(f) Art
(g) Editing (for selecting and presenting material)
(h) Printing

2. Types of awards. Categories with less than three contestants shall have no awards, otherwise there shall be two awards in each category; the first award shall be titled Laureate and the second award Honorable Mention.

3. Award Certificates. Each award shall consist of a certificate which shall contain at least the following:

(a) the title of the award (cf. Sec. 2)
(b) the category (cf. Sec. 1)
(c) the name of the member who won the award
(d) the title or description of the winning entry
(e) the title of the amateur paper in which the winning entry appeared (applies only to Sec. 1 (a)-(f))
(f) the names of the Judge of Award and of the President
(g) reference to the calendar year for which the award is made
(h) the name of the Association

4. Field of eligible entries.

4.1. General. In all categories, entries must have originally appeared in the calendar year preceding the convention at which the award is conferred and must have met the distribution standards established in Art. VI.

4.2. Insufficient Entries. Should insufficient entries be received for a contest in a given category, those acceptable entries, as an exception to the qualification of 4.1 above, shall be entered once only in the same contest of the immediate following year.

4.3. New and reinstated members. Material from the whole year is eligible for entry in the case of members who join or reinstate at any time within the year.

4.4. Deceased members. Material appearing posthumously is eligible for indirect entry (cf. Sec. 5) if appearing within one year of the late member's death.

5. Eligibility to make entries.

5.1. Indirect entries. The Chairman of the Bureau of Critics shall, and publishers, editors, or any member may, enter any eligible items deemed worthy of laureate competition for himself or on behalf of, and in the name of any member.

5.2. Direct entries. Any member may enter that material of which he is the originator (author, artist, editor, printer, as the case may be).

5.3. Notice of Indirect entries. The originator may withdraw from competition or transfer his material if mistakenly entered in an incorrect category, or if he desires to withdraw for any reason, provided he gives written notice to the Recorder between January 1 and March 1, or to the President between March 15 and April 1.

6. Procedure for entering material.

6.1. Copies of amateur papers required. For entries in categories (a) through (f) of Sec. 1, the member making the entry shall furnish one copy of the amateur paper in which the entry appeared. For entries in categories (g) and (h) of Sec. 1, he shall furnish one copy of each paper constituting the entry, which shall consist of not less than two issues of the same title, or at least one copy each of two separate titles.

6.2. Identification required. Each entry must be marked or otherwise identified as to:

(a) the category
(b) the title or description of the item being entered, if it is not the entire issue
(c) the name of the originator

6.3. Submission of entries. Entries shall be sent to the Recorder not earlier than Jan. 1, nor later than Mar. 15 (including any hold-over entries).

6.4 Hold-over entries. Entries falling under provisions of Subsection 4.2 shall be forwarded by the outgoing President to the incoming Recorder as hold-over entries.

7. Schedule for transmitting entries.

7.1 Recorder. The Recorder shall transmit to the President not later than Apr. 1 all entries (including any hold-over entries), together with a report listing by category, the title or description of each entry, the originator, the title and date-number of the amateur paper, and the person making the entry (if an indirect entry). He shall submit a duplicate report to the convention.

7.2. President. The President shall forward the entries to the appropriate Judges of Award.

The President shall obtain written decisions from the Judges of Award and submit them to the annual convention. He shall be responsible for the preparation of the certificates of award and their transmittal to the convention for presentation.

8. Judges of Award ineligible as contestants. Judges of awards shall not be contestants for the awards which they determine.